Money: payment methods, receipts, Box Cash, ledger and expenses

How money moves in NegoBill: payment methods point at ledger accounts, receipts and vouchers are documents that can be voided but never edited, Box Cash counts each cash drawer against the book, expenses post from a paid-from account, and the double-entry ledger is written by the app, never by hand. Web.

Platforms: the web app, Android, iOS · Plans: Box Cash and Expenses on every plan; Ledger & payments from Plus · Permissions: Ledger & payments: LEDGER:view, LEDGER:settle; Box Cash: BOXCASH:view, BOXCASH:count, BOXCASH:move; Expenses: EXPENSE:create, EXPENSE:list

Where it is

Web: Money → Box Cash, Ledger (one account or the whole store, journal, statements, accounts), Expenses. Settings → Payment methods and Settings → Counters.
Android and iOS: Box Cash and Expenses on Home and All Tools; payments are recorded on the sale and on the contact.

Plan and permission

Box Cash and Expenses are in Starter. The ledger, supplier payments, refunds and vouchers need Plus. Staff permissions per group as above; Reset wallet balance and Buying price & profit are separate keys.

Concepts

Accounts: cash boxes, banks, UPI, wallets, expense categories, the system accounts (sales, GST, stock, customer and supplier balances). “Add account”, never “add bank”.
Payment methods: Cash, UPI, Bank transfer, Card by default; each points at an account; more can be added; a method can be switched off (hidden from every pay surface, kept in history).
Documents: Receipt (money received), Payment Voucher (money paid), Refund, Cash / Bank Move, Expense, Opening Balance. Each has its own number series. A document is voided by a reversing entry, never edited.
Journal: every sale, receipt, change, purchase, expense and write-off posts entries in the order it happened; every entry names the documents it came from; the whole-store ledger proves assets = liabilities + equity.

Actions

Record a payment received: on a sale (Record payment in the preview, Charge on the phone) or on the contact: amount, method, allocation to bills oldest-first, note. Part payments allowed; a receipt can settle several bills.

Pay a supplier / refund a customer: Ledger → the contact → Pay / Refund: a Payment Voucher or Refund against purchase bills or dues.

Received cash / Paid cash: money beyond the bills stays on the contact (an advance, a payable) and can be voided.

Box Cash: each cash box’s day book from the ledger: opening, in, out, expected now; Count records the physical count as evidence (readings kept, the picked one compared); cash over or short is a figure. Cash in / cash out needs a counterpart account. Every plan.

Expenses: Expenses → Add: title (learned suggestions), category (a new one can be made in place), amount, paid from (cash box first), day, note; cancel by reversal; the day list totals. On the phones the same form under Expenses.

Cash / Bank move: move money between accounts (drawer to bank).

Rules

Money is never edited: every correction is a new document that reverses the old one.
Change is gross tender plus where it went; waived change never prints; SALE_CHANGE is its own entry type.
Recharge wallets are an approximate mirror of the operator: top-ups owe the agent’s company, the operator owns the deduction.
Expense categories and money accounts come from the Expenses module’s own routes, so Starter shops see them without the ledger.

Limits

No limit on accounts or methods. Cash counts are evidence, not transactions, and never change a balance.