NegoBill, in checkable facts
Everything on this page can be verified on this site or in the app. No adjectives. As data: /facts.json. Prices: /pricing. The manual: /manual.
Product
| Name | NegoBill |
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| Version | V5 |
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| Category | Cloud billing and shop-management software (GST billing, stock, customers and dues, ledger, reports) for retail, service and wholesale businesses in India |
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| Website | https://negobill.com |
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| App | https://app.negobill.com |
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| Manual | https://negobill.com/manual |
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| Launched | 2026 |
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Company
| Legal Name | Heartinz Technologies Private Limited |
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| Website | https://heartinz.com |
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| City | Coimbatore |
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| State | Tamil Nadu |
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| Country | India |
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| Support | {"phone":"+91 77083 43523","whatsapp":"https://wa.me/917708343523","email":"support@heartinz.com"} |
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Market
| Country | India |
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| Currency | INR (₹) |
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| Tax | GST — CGST/SGST/IGST split per product tax rate (0, 5, 12, 18, 28%), HSN/SAC on products, GSTR-1 report with JSON export in the portal offline-tool format |
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| Language | English interface |
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| Timezone | The store's own timezone (Asia/Kolkata by default); every date and report follows the store clock, not the device |
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Platforms
| Web | app.negobill.com (any modern browser; installable as an app; works on Chromebook, Mac, Windows, Linux) |
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| Android | Google Play, package com.heartinz.negobill (https://play.google.com/store/apps/details?id=com.heartinz.negobill) |
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| Ios | App Store (NegoBill) |
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| One Account | One account works on all three; the same login, the same data |
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Billing
| Presets | Presets: saved lists of products and services added to a sale, quotation, estimate or proforma in one pick, each item as its own line; never sold as one item; Business and above (web) |
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| Documents | Bill Receipt (plain sale, outside GST reports) · Tax Invoice (in GSTR-1) · Sale Return / Credit Note · Quotation, Estimate, Proforma Invoice (pre-sales: no stock, no money) · Receipt (money received) · Payment Voucher · Refund · Purchase · Expense · Stock Transfer · Job Card · Opening Balance |
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| Numbering | Every document series has a configurable pattern, restart rule and next number (Settings → Numbering) |
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| Payments | Cash, UPI, Bank transfer, Card by default; any number of payment methods, each tied to a ledger account; part payments; change recorded |
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| Dues | Credit sales add to a customer's dues; receipts settle the oldest bills first; statements on WhatsApp |
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| Discounts | Per-line price when the store allows, minimum sale price floor, overall discount spread across lines so GST stays right |
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Stock
| Mode | Batches by default: each stock entry carries buying price, MRP, sale price, optional MFG/expiry; sales take the oldest batch first |
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| Units | Primary unit plus packs (dozen, box) with their own prices on Business and above |
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| Barcodes | Any barcode; NegoBill can generate Code 128; labels print in exact millimetres on label printers |
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| Write Off | Damaged or expired stock is written off from a batch with a reason; a Stock write-offs report lists it; nothing is deleted |
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| Imports | Products, contacts, opening stock and opening balances from CSV/Excel with column matching, 500 rows a chunk, per-row verdicts |
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Printing
| Papers | A4 · Half A4 (two bills per sheet) · 2-inch and 3-inch thermal receipts · Barcode labels |
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| Windows | NegoBill Print Utility: ESC/POS, TSPL, ZPL, EPL printers over USB, network, COM or the Windows spooler, no vendor driver |
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| Browser | Chromebook, Mac, Linux and Android Chrome print directly to USB (not on Chromebook), serial and Bluetooth LE printers through the browser; Chromebook USB goes through the Chrome OS print dialog |
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| Phones | Android and iOS print receipts on Bluetooth ESC/POS printers and labels on M110-class Bluetooth label printers; iOS also AirPrint and share as PDF |
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| Templates | 14 A4/half-A4/thermal templates with logo and signature; cost never printed on a customer paper |
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People and devices
| Staff | Staff sign in with their own phone number; permission groups with single-action blocks; buying price and profit hidden unless allowed |
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| Devices | One live session per platform (web, Android, iOS): a new sign-in on the same platform signs the old device out |
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| Outlets | Outlets and van sales under one account; stock transfers between them; a van is a place inside its store |
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Data
| Location | Google Cloud, Mumbai region, India |
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| Deletion | Owner deletes the account in the app (one code + typed business name); deactivated at once; purged after 30 days; reactivation possible until then |
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| Export | Reports and CSV; share links for bills; the External API for a shop's own software |
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| Privacy | https://negobill.com/privacy |
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| Terms | https://negobill.com/terms |
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Integrations
| Assistant | NegoBill Assistant, included in every plan from Starter (what it can reach follows the plan and the signed-in person's permissions): a remote MCP server at https://mcp.negobill.com/mcp for Claude and ChatGPT, OAuth sign-in on NegoBill's page, 35 tools (read incl. the day report and a sale found from memory, confirmed-write, a sale preview and product and contact forms that open inside the chat, purchase entry, name and barcode checks, prices from a purchase at cost plus margin, bulk: 500 rows added or 200 edited in one call, a suggestion door for what is missing, and five workflow skills served over MCP) |
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| Api | External API at api.negobill.com/v1 with API keys (API Access add-on): sales, contacts, products, payments; OpenAPI at api.negobill.com/openapi.json |
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| Whatsapp | Bill and statement share links open without a login; the message text is ready to paste |
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Limits
| Sales | No sales-per-month limit in any plan; a high safety cap against runaway automation |
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| Staff | Starter: Owner only; Plus: 2 staff logins; Business: 10 staff logins; Pro: Unlimited staff |
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| Outlets | Starter: No outlets; Plus: No outlets; Business: 1 outlet included; Pro: 2 outlets included |
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| Billing Profiles | Starter: 1 billing profile; Plus: 1 billing profile; Business: A billing profile per outlet + 2 more in each; Pro: A billing profile per outlet + 5 more in each |
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| Counters | Starter: No counters; Plus: No counters; Business: 2 counters in each store; Pro: Unlimited counters |
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Plans
| Plan | ₹ a year | Staff | Outlets | Billing profiles | Reports |
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| Starter | 599 (list 999) | Owner only | No outlets | 1 billing profile | Sale report |
| Plus | 3,699 | 2 staff logins | No outlets | 1 billing profile | Sale, stock, product, service, GSTR-1 |
| Business | 5,499 (list 6,499) | 10 staff logins | 1 outlet included | A billing profile per outlet + 2 more in each | Every report |
| Pro | 8,599 (list 13,999) | Unlimited staff | 2 outlets included | A billing profile per outlet + 5 more in each | Every report |
Add-ons
| Add-on | ₹ a year | Plans |
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| Recharge | 299 | Any plan |
| Job Cards | 299 | Any plan |
| Projects | 399 | Any plan (included in Pro) |
| Proposals | 1,500 | Any plan |
| Van Sales | 1,499 | Any plan |
| API Access | 299 | Plus, Business, Pro |
Updated 2026-09-27.