Sales & billing
The sale screen is built for a counter: type or scan, the product comes up with its price and stock, Enter adds it, Proceed prints. A bill or a GST tax invoice, the same screen. Cash, UPI, card or credit, recorded on the spot or later.
How do I bill customers fast at the counter?
- Presets (Business and above): a saved list of products and services lands on a sale or quotation as individual lines in one pick
- Barcode scanner or typing — any word of the product name, the model it fits, or the code
- Bill Receipt or Tax Invoice per sale; NegoBill splits the GST and rounds the total
- Walk-in or a named customer; credit sales become the customer's dues automatically
- Print on A4, half A4 or a thermal receipt printer; share the bill as a link on WhatsApp
- Quotations, estimates and proforma invoices from the same screen, turned into a sale later
- Every sale can be edited, returned or cancelled, with the books corrected the same second
Where it lives
Available on: Every plan. On the web app at app.negobill.com, and on the NegoBill Android and iOS apps with the same account.
Step by step
- Make a sale — Open Sales → New sale, scan or type each product, set quantities, pick the customer if there is one, press Proceed, take the payment, print. A bill or a tax invoice, paid now or on credit.
- Print a bill — After Proceed, the sale preview offers Print with the printers of this PC: receipt (2-inch or 3-inch), half A4 or A4, as a Bill Receipt or a Tax Invoice. On a phone, the paired Bluetooth printer prints the receipt.
- Record a payment from a customer (Received cash) — Contacts → the customer → Received, or the sale preview → Record payment: choose the method, the amount, and which bills it settles (oldest first by default). The due drops at once and a receipt is numbered.
- Share a bill on WhatsApp — Open the sale and press Share: NegoBill makes a link the customer opens without any login, and a ready message with the bill number and total. Send it on WhatsApp or anywhere.
Questions people ask
Does NegoBill make GST invoices?
Yes. A sale can be a plain Bill Receipt or a Tax Invoice with the GST split (CGST, SGST or IGST) computed by NegoBill from the product's tax rate. Tax invoices feed the GSTR-1 report.
Can I bill without stock?
Yes. Stock tracking switches on per product the moment you add stock to it; a product with no stock still bills.
Can I sell a service or a one-off item?
Yes. A service line or a one-off product line is typed with its price, on the same screen.