# Set up a receipt or label printer on a Windows PC

> Install the free NegoBill Print Utility on the PC, then Settings → Printers: it lists USB, network and Bluetooth printers of any brand. Pick the receipt printer and the label printer for this PC; every login on it prints there.

- Product: NegoBill V5 (https://negobill.com)
- Section: Printing
- Works on: web app (app.negobill.com)
- You need: A Windows PC with the printer connected by USB, network or Bluetooth
- Updated: 2026-09-26
- Page: https://negobill.com/help/set-up-a-printer

## Steps

1. In the web app, open Settings → Printers and press Download the print utility. Run the installer once; it stays in the tray and starts with Windows.
2. Back in Settings → Printers, the utility lists the printers it found. Choose the receipt printer and its paper width (2-inch or 3-inch), and the label printer if you have one.
3. Print a test from the same page.
4. On the sale screen, Proceed → Print uses this PC's printer. Other PCs choose their own; the choice belongs to the PC, not the login.

## Questions

**My printer is not in the list.**
Check the cable or the pairing, then press Refresh. A printer Windows already prints to appears under its Windows name and works through that.

**Do I need the utility on every PC?**
Yes, once per PC that prints. It updates itself.

**What about printing from a phone?**
Pair a Bluetooth receipt printer with the phone; the NegoBill app prints to it without the utility.

**I use a Chromebook or a Mac.**
No utility there: Settings → Printers shows Connect, and Chrome talks to the printer itself — Bluetooth or USB-serial on a Chromebook, USB too on a Mac. See 'Print from a Chromebook, Mac or Linux PC with NegoBill'.