# Record an expense

> Expense (top bar) → the category, amount, the account it was paid from and a note. It posts to the ledger at once and shows on the dashboard and in Box Cash if it left a cash box.

- Product: NegoBill V5 (https://negobill.com)
- Section: Money
- Works on: web app (app.negobill.com), Android app, iOS app
- You need: Expense permission
- Updated: 2026-09-26
- Page: https://negobill.com/help/record-an-expense

## Steps

1. Press Expense in the top bar (or open Expenses).
2. Pick the category (rent, electricity, salaries, tea… add your own), type the amount, choose the account the money left, add a note or the supplier.
3. Save. The dashboard's Expenses total and the account balance update at once.

## Questions

**Can staff record expenses?**
Yes, with the Expense permission; each entry names who recorded it.

**Can I attach the bill photo?**
Yes, a picture can be attached to an expense on the phone apps and the web.