# Record a purchase from a supplier

> Purchase → New: the supplier, the invoice number and date, the lines with quantity and buying price. Saving adds a batch per line to the store's stock and records what you owe the supplier.

- Product: NegoBill V5 (https://negobill.com)
- Section: Products & stock
- Works on: web app (app.negobill.com)
- You need: Purchase permission; Plus or above
- Updated: 2026-09-27
- Page: https://negobill.com/help/record-a-purchase

## Steps

1. Open Purchase (on the dashboard) and press New purchase.
2. Pick the supplier (a contact with the supplier role; add one on the spot if missing). Type the supplier's invoice number and date.
3. Add each line: the product, quantity, buying price per unit, GST, and if you like the batch number, MRP and expiry.
4. Save. A batch per line joins the stock, and the supplier's account shows the amount owed.
5. When you pay them, use Paid cash on the supplier's contact; the oldest invoices close first.
6. To price the whole bill at cost plus a margin: open it on the Purchases board, press Set sale prices, type the margin percent, pick the rounding, press Set prices. Each product's new sale price is listed.

## Questions

**Do I have to enter every purchase?**
No. Add stock on a product works without a purchase; purchases are for shops that want supplier dues and the buying side of the books.

**Can I edit a purchase after saving?**
No. A purchase moves stock and posts to the ledger, so it is voided (while nothing from it has sold and the supplier is unpaid) and entered again. Prices are the exception: Set sale prices on the bill reprices every product on it.

**Can I record a purchase return?**
Adjust the batch down with a reason and record the credit note with the supplier.