# Add staff and set their permissions

> Settings → Staff Access → Add: the person's name, phone and a password, then the permission groups they get (sales, products, contacts, ledger, reports) and any single actions to block. They sign in with the phone number.

- Product: NegoBill V5 (https://negobill.com)
- Section: Staff & settings
- Works on: web app (app.negobill.com)
- You need: Owner login, on Plus or above (Plus 2 staff, Business 10, Pro unlimited)
- Updated: 2026-09-26
- Page: https://negobill.com/help/add-staff

## Steps

1. Open Settings → Staff Access and press Add staff.
2. Type their full name, phone number and a first password. The phone number is their login.
3. Tick the permission groups: Sales, Products, Contacts, Ledger, Reports, Expenses, Purchases, Counters, Box Cash, and the add-on groups you hold.
4. Block single actions inside a group if you want: backdating sales, voiding, seeing buying price and profit, resetting recharge wallets.
5. For an outlet, limit them to that store. Save. They sign in on the web or the phone app with the phone number and password.

## Tips

- Permission changes apply on the staff member's very next action; no re-login needed.
- Every sale, payment and stock change records who made it.

## Questions

**Can staff see my buying prices?**
Only if you switch on Buying price & profit for them. It is off by default.

**Can a staff member use two phones?**
One device per platform: a new login on another Android phone signs the first one out. Web, Android and iOS can each be live at once.

**How do I remove someone?**
Settings → Staff Access → the person → Deactivate. Their login stops at once; what they recorded stays.